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Return to: About UC Merced
Office of the Registrar
Kolligian Library 122
Phone: 209-228-7178
Email: registrar@ucmerced.edu
Web: registrar.ucmerced.edu
Normal Progress to Degree
UC Merced undergraduate degree programs are designed to be completed in eight semesters or four academic years. To meet the normal progress requirement, undergraduate students are expected to enroll in and pass an average of 15 units per semester, completing the 120 units necessary for graduation in four years. An extension of enrollment beyond nine semesters requires the approval of the student’s School.
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Probation, Dismissal, and Minimum Progress
A. Academic Probation
An undergraduate student is placed on academic probation if one of the following occurs:
The student’s semester grade point average is less than 2.0, or
The student’s cumulative University of California grade point average is less than 2.0.
Probation Status: Academic review occurs at the end of each academic semester. When a student is placed on academic probation, the university notifies the student, and the student’s official transcript states “Academic Probation” for the affected semester. While on academic probation, the student is under the supervision of his/her School or advising unit.
Removal from Declared Major: A student on probation may be removed from a declared major or changed to Undeclared due to failure to meet the particular standards or fulfill specific requirements that the student’s School may impose. If the student is removed from a declared major or changed to Undeclared, the student may apply to be reinstated to a School as follows:
Lower Division Students (fewer than 60 units earned at the end of the semester in which the student applies) must meet these requirements:
Cumulative University of California grade point average of at least 2.0
Current semester grade point average of at least 2.0
Major grade point average of 2.0-2.5 (minimum varies by School)
Completion of all lower division major courses with grades of C- or higher
Upper Division Students (greater than 60 units earned at the end of the semester in which the student applies) must meet the requirements listed above for Lower Division students and must also complete 8-16 units (minimum varies by School) of upper division major requirements.
Return to Good Standing: Once a student has met grade point average standards listed above, the student’s academic status returns to regular academic standing.
B. Academic Dismissal
An undergraduate student is subject to academic dismissal from the university if one of the following occurs:
The student has been on academic probation for two or more semesters and the student’s cumulative grade point average is less than 2.0, or
The student’s semester grade point average is less than 1.5 and the student’s cumulative grade point average is less than 2.0.
Academic Dismissal Appeals: A student not previously on probation who earns a semester grade point average below 1.5 is offered the opportunity to appeal dismissal. The student who is subject to academic dismissal and does not complete the appeal process as prescribed is automatically dismissed. The student whose appeal is approved returns on probation and is under the supervision of the appropriate School or advising unit.
Dismissal Status: When a student is academically dismissed, the university notifies the student, and the student’s official transcript states “Academic Dismissal” for the affected semester.
Note: A student who is academically dismissed may return after fulfilling reinstatement requirements.
C. Minimum Progress
An undergraduate student is subject to administrative probation if the student does not complete a minimum of 24 University of California units during an academic year, including summer.
Return to Good Standing: Once the student has completed 24 units during a subsequent academic year, the student’s minimum progress status returns to good standing.
Note: Minimum unit completion does not apply to part-time students or to students who have a Dean’s approval to carry fewer units than the minimum progress load (reasons may include medical disability, employment, a serious personal problem, a recent death in the immediate family, the primary responsibility for the care of a family, or a serious accident involving the student).
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Reinstatement
Reinstatement is the act of restoring active-student status to former students who have withdrawn from the University, had their student matriculation interrupted by a lapse of their student status (for failure to pay fees, failure to satisfy the entry level writing requirement, failure to enroll in future semesters, or failure to graduate), or who left the University in academic difficulty (academic probation, special probation, subject to disqualification, or academically dismissed). Undergraduate students who wish to return to the University of California, Merced must file an application for reinstatement with the Office of the Registrar by the deadlines listed below.
Reinstatement Filing Period:
Fall Semester –November - May 1
Spring Semester – May - November 1
Students should begin the process of reinstatement at least six weeks before the deadline. Submitting the application, along with the nonrefundable application fee of $70.00 as early as possible will provide enough time to review the application and have a reinstated student register before new incoming students are scheduled to register for classes. Students who do not enroll in the semester to which they are reinstated must file a new reinstatement application and pay the application fee to return in a future semester.
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Transfer with Scholastic Deficiencies
To transfer from one campus of the University to another, or from one School to another on the same campus, a student who has been academically disqualified or is on academic probation must obtain the approval of the dean to whose jurisdiction the student seeks to transfer.
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Leaving UC Merced
Students who find that they cannot attend the University for a semester in which they have enrolled may cancel their registration only if instruction for that semester has not yet begun. To do so, they must formally request a cancellation or withdrawal of their registration from the Office of the Registrar after obtaining all appropriate signatures.
If instruction has already begun and students find it necessary to stop attending all classes, they must formally request withdrawal from the University. When a completed withdrawal form is approved by the dean of the School with which the student is affiliated (after the third week of instruction), a W notation will be assigned for each course in which the student has been enrolled. Students will not be eligible to re-enroll until they have been reinstated. Before considering a complete withdrawal, students must consult an academic advisor and the Office of Financial Aid and Scholarships, if appropriate, to consider the full implications of this action.
Please see the refund policies for specific details on refund rules. Students who fail to submit the required paperwork for cancellation/withdrawal will receive F, NP or U grades, as appropriate, for all courses in which they are enrolled for that semester. |
